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Ten Principles

The GVIAS strives to follow the 10 principles laid out by Burning Man in our events and community projects. We are constantly examining what theses principles mean to us and in what ways we can integrate them into our community and our daily lives. To join the discussion about GVIAS's relationship to the 10 principles please email the Vision Committee.

Radical Inclusion
Anyone may be a part of Burning Man. We welcome and respect the stranger. No prerequisites exist for participation in our community.

Gifting
Burning Man is devoted to acts of gift giving. The value of a gift is unconditional. Gifting does not contemplate a return or an exchange for something of equal value.

Decommodification
In order to preserve the spirit of gifting, our community seeks to create social environments that are unmediated by commercial sponsorships, transactions, or advertising. We stand ready to protect our culture from such exploitation. We resist the substitution of consumption for participatory experience.

Radical Self-reliance
Burning Man encourages the individual to discover, exercise and rely on his or her inner resources.

Radical Self-expression
Radical self-expression arises from the unique gifts of the individual. No one other than the individual or a collaborating group can determine its content. It is offered as a gift to others. In this spirit, the giver should respect the rights and liberties of the recipient.

Communal Effort
Our community values creative cooperation and collaboration. We strive to produce, promote and protect social networks, public spaces, works of art, and methods of communication that support such interaction.

Civic Responsibility
We value civil society. Community members who organize events should assume responsibility for public welfare and endeavor to communicate civic responsibilities to participants. They must also assume responsibility for conducting events in accordance with local, state and federal laws.

Leaving No Trace
Our community respects the environment. We are committed to leaving no physical trace of our activities wherever we gather. We clean up after ourselves and endeavor, whenever possible, to leave such places in a better state than when we found them.

Participation
Our community is committed to a radically participatory ethic. We believe that transformative change, whether in the individual or in society, can occur only through the medium of deeply personal participation. We achieve being through doing. Everyone is invited to work. Everyone is invited to play. We make the world real through actions that open the heart.

Immediacy
Immediate experience is, in many ways, the most important touchstone of value in our culture. We seek to overcome barriers that stand between us and a recognition of our inner selves, the reality of those around us, participation in society, and contact with a natural world exceeding human powers. No idea can substitute for this experience.

2012 AGM

Things are amping up for GVIAS's annual AGM which is happening on Saturday March 10th. 2pm till 7pm with a pot luck to follow. This Annual General Meeting happens but once a year which is why it's so special! If you are interested in becoming more involved with the GVIAS community, that sponsors the local regional events, come out and raise your hand! We will be voting on new policies, discussing old policies and voting in a new board!!!!!

As a member of our community, this is YOUR chance to come out, see your friends and have your voice HEARD on what you think is important within our Burning Man Community. You must be a member to attend and vote, but becoming a member is easy. Just register for the this site and you're done.

We realize that our set times of 2pm thru till 7pm seem like too long to have a meeting. . .but have you ever been to an AGM? It's quite fun as debates roll through, opinions are voiced and solutions are created. It's quite an inspiring event. . . which is why we've allotted as much time as we have.

ALSO---we'll be starvin like marvin when we're done so be sure to bring something to contribute to the potluck!!!! Food tastes much better *after* an AGM ;0)

The official date and location are as follows::::
Saturday March 10th
2pm till 7pm with a potluck to follow.
Location is Dharma Labs 1814 Pandora Street

Have a Resolution or proposal to present?

What's a resolution you say? Well. . . .it's a statement that modifies the GVIAS bylaws. If you have an idea that could make GVIAS work more efficiently, please submit your idea directly to the board so we can add it to our agenda.

Email us directly at::: contact-board @ gvias dot org

Resolutions and proposals we will be voting on so far...

Proposed special resolutions that have been brought forward by members (changes to the society's bi laws)

1) Board members terms are increased to two years, with a maximum of 4 consecutive years.
(how this would work for this year would be 3- 1 year terms, and 4- 2 year terms. 2013 would be 7- 2 year terms, this has the effect of staggering new board members and allowing for continuity from year to year)

2) In order to qualify for any grant funded by G.V.I.A.S. you must be a registered member of G.V.I.A.S.

3) For Multi-Day (48 hours or longer) events all team leads will be offered the opportunity to purchase one ticket at a discounted rate equivalent to that of low income tickets.

Grants Committee Proposals ---- the following are changes to the budget that are being presented by the Art Grant committee

1) $2000 be allocated for next year's budget for a new line item "Non-Event Grants"
2) the 2012 grants budget be increased to $4500 for BiTF and $1500 for the Decompression event, a 50% increase.

Board Member???
We will be voting in a new board at the end of our AGM. If you are curious about the nitty gritty work behind the scenes that happens >>>>step up<<<<!!!!! We are currently accepting submissions for new board members. We will also be accepting in person nominations. If you would like to declare your intent to be on the board, please email us with your name and a statement (that will be read out) as to *why* you think you'll be a great board member.

Email us your submissions directly at::: contact-board at gvias dot org

We empower >>YOU!<<, the membership, to stand up and have your voice and vote heard for the future of GVIAS. Please join us on March 10th! We look forward to seeing each of you!

May 2011 - Newsletter: BITF, CORE and MORE

This is the first Newsletter for the 2011-2012 Board of Directors and boy are we excited.

On March 18th we held our AGM at Dharma labs and your new board was elected.

Victoria "Toi Box" Bryers (President) - 2nd Term
Benson Ho (Vice President) - 2nd Term
Ashley Gartshore (Secretary) - 2nd Term
Diana (Dianamite) Kay (Treasurer) - 2nd Term
Miz Anna Stauffer
Belva Stone - 2nd non consecutive term
Yvonne Higginson

Unfortunately due to personal reasons Yvonne Higginson resigned from the board on April 26th, 2011. At this time the Board has decided to continue with only the 6 remaining members.

BITF TICKETS ARE NOW ON SALE
Go to http://burnintheforest.com/ to get yours

First Round of BITF Art Grants Has been Awarded!
Congrats to the following recipients and we can't wait to see what you bring us.

Andrew Haan - Garden of Eden
Chris Vahi - Photon Vortex
Kristina Kearley - Solilioquy Studio
CORE - Transportation to BitF
David Montie - Sound Frond
Trina Barclay - SynerG

New Website
The GVIAS new web site is live!!!
http://gvias.org/

You will have to use the lost password function the first time you login to the new site but after that you can change it by clicking on my profile -> edit -> update your profile -> contact info

We hope that you will find this site easy to navigate, intuitive and user friendly.
There will be new features will be added in the upcoming months like a gallery and links page that members can submit to.
If you have any suggestions please send them to the Board.

C.O.R.E.
Playa Time, Vancouver's contribution to the C.O.R.E (Circle of Regional Effigies) Project happening this at Burning Man this year has been award G.V.I.A.S. largest art grant ever. We are pleased and excited to be supporting this monumental art project and are excited to see it not only at BM but also at BITF where the community will be invited to add their own personal touches.

Wreck Beach Clean Up
Sunday June 5th, GVIAS will be hosting a Wreck Beach Clean up. All members are invited to join us down at wreck beach to help pick up litter and beautify a place that many of us call home during the summer. Typically this has happened the first week in May however the weather has been so cold and poor lately that we decided to wait a little till the sun decided to join us and help us all get naked. Stay tuned for a post about Cinquo de Juno

Maker's Faire

On June 25th, Vancouver will hold its first Maker's Faire
We are excited that many of GVIAS's makers and artists will be participating.
find out more info http://www.makerfaire.ca/

Finally our Next Board Meeting will be May 31st @ 7pm
This is open to all members
1738 Parker St.

Current Agenda items include

Old business

Web Site
BITF
Wreck Beach Clean up

New Business

Maker's Faire Proposal
Vision Salons - what next
Leaders Round Table Retreat
Insurance/Liability update

If you have any items you would like to add to the agenda or you would like to attend the next meeting please email the board at This e-mail address is being protected from spambots. You need JavaScript enabled to view it.

GVIAS 2011 AGM Friday, March 18

To: All GVIAS Members,

The Greater Vancouver Interactive Arts Society Annual General Meeting is happening this Friday.  The information in this email, including the attached 2010 Financial Report, is in preparation for that event.  The agenda for the meeting is at the end of this email; if you have a motion you would like to include (for an example of a member-submitted motion, see Motion #2 below), please contact us at  This e-mail address is being protected from spambots. You need JavaScript enabled to view it. . If you would like to review the minutes from last year's AGM, or any of the board meetings this year, they can be found on the GVIAS website: http://gvias.org/ , in docs (you must be a registered user to log in to this area of the site)

Annual General Meeting Information

Friday, March 18th, 2011
Dharmalab
1814 Pandora St., Vancouver BC

Community potluck starts at 6:00 pm, Meeting starts promptly at 7:00 pm.

New membership applications will be accepted between 6:00 and 7:00 pm.  Applications received during this time will be immediately acted upon in order for you to participate in the meeting, as only members can participate and vote.

Some snacks and beverages will be provided, but BYOB and we encourage you to bring something to contribute to the potluck!

Board of Director Elections
The term of a Director appointment is one year.  Accordingly, all 7 seats on the Board come up for election each year at the AGM. If you're considering a run for the board, please read these requirements first:

Board of Director Requirements
The term of a Board appointment is one year.  At a basic minimum, board members are required to...

Attend monthly meetings.  These meetings tend to be approximately 2-3 hours long.
Join one of the existing Committees
Attend one annual weekend strategic retreat to assist with the development of the Board's Strategic Plan.
Attend one or two General Meetings each year as well at the one Annual General Meeting each year.
Be available by email regularly. 
Offer informed opinions to decisions about budgets, processes, schedules, and projects.
Follow Robert's Rule of Order and help keep our meetings on track.

All board seats are effectively members-at-large, representing the community in general.  Seats are not tied to executive positions, which are chosen annually, though board members are encouraged to pursue executive positions that interest them.
Board membership is limited to 3-year term. We've found that most new board members spend their first year figuring how best to serve, and then really kick into high gear in their second and third years. If you have any questions, please do not hesitate to ask one of the current Board Members ( This e-mail address is being protected from spambots. You need JavaScript enabled to view it. ).

Information from the Vision Committee
Two documents have been prepared for the membership by the GVIAS Vision Committee, the Values Survey Report and the Vision Committee Salon Report.

The Values Survey was developed by the Vision Committee based on its approved Mandate to survey Members for strategic guidance. Specifically, the survey explores alignment between stated values and actual values of GVIAS membership.  Our objective of this survey was to discover the values of the GVIAS members which would be used to inform the strategy planning process within GVIAS.  We attempted to poll the whole BM Vancouver community (registered members as well as attendees of events - particularly BitF 2010) and then ask people to self-identify whether they are a registered member of GVIAS. Confusion about membership, even by members, is indicated in the results.   In all, we got 48 respondents.  We then filtered the results between the larger community vs GVIAS membership as we and the Board agreed that only registered members should ultimately guide the Board but by polling everyone we also get a sense of the values at large AND help educate newbies about the real purpose behind events.

The Vision Committee produced a Members' Salon in November for Members of the Society to provide strategic guidance through a facilitated meeting.  The format was based on “World Café”, encouraged by Regional Contacts of Burning Man LLC.  The Salon explored Members’ assumptions and expectations about the Society and whether they were being realised.  The Salon considered key issues of identity to provide guidance to Directors, and to consider possible motions to refine the legal framework of the Society, if it was indicated.  On the Society's incorporation, no such process had been undertaken and this Salon was the realization of a recommendation by the Bootstrap Board.  The November Salon was an afternoon of conversation about GVIAS.  At it, we attempted to engage members present to discuss topics of interest to our community, specifically “Who are GVIAS members?” “Why do we do what we do?” and “How do we make it happen?”"


Annual General Meeting Agenda
Chair – Baha Vishnubhotla
Co-Chair – Benson Ho

1. Adoption of rules
2. Approval of the Agenda
3. Approval of the Minutes from last AGM
4. Statement from the outgoing board (Baha)
5. Financial 2010 Report (Diana)
6. Projected Budget 2011-2012 (Diana)
7. Committee Reports
a. Vision Committee
b. Events Committee
c. Grants Committee
d. Volunteer Appreciation Committee
e. Web Liaison

8. Motions
(1) Subsidized low-income tickets for events – discussion followed by a general vote on 5 options:
a. First-come-first-served (current model)
b. Evaluation of financial need
c. Evaluation of volunteerism
d. Evaluation of financial need and volunteerism
e. No scholarship tickets

The results of this vote will be used to provide direction on this issue to the Production Teams of future GVIAS events.

(2) The commissioning of three to five community burn barrels for outdoor community events

9. Election of new Board of Directors
a. Announcement of Candidates
b. Statement from each Candidate
c. Ballots cast
d. Tabulation
e. Announcement of new Board of Directors

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