|
Written by rachel proulx
|
|
To: All GVIAS Members,
The Greater Vancouver Interactive Arts Society Annual General Meeting is happening in a little over two weeks. The information in this email is all in preparation for that event. Please read through it and set the date aside to attend.
Look for one more email from us on March 3rd which will include information on
- people who are running for the board
- minutes from last years AGM
- draft financial statement
- motions to be acted on in the meeting
If you have a motion you would like to include, please contact us at
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
Board of Director Elections
The term of a Director appointment is one year. Accordingly, all 7 seats on the Board come up for election each year at the AGM.
We are collecting self-nominations for the 2010 Board of Directors before the meeting. All the information collected will be published before the meeting. It is our hope that this will encourage new people to apply, as well as inform our membership about the strengths of the candidates prior to the meeting.
Ready to apply? We have published a form to apply for the board on the GVIAS website at:
Board Application
Annual General Meeting Information
Thursday, March 11th, 2010
One Two One Studios
121 Heatley Avenue (at Alexander)
Vancouver BC
Doors open at 7:00 pm, Meeting starts promptly at 7:30 pm.
New membership applications will be accepted between 7:00 and 7:20 pm
Applications received during this time will be immediately acted on in order for you to participate in the meeting. Only members can participate in the meeting.
Snacks and beverages will be provided, feel free to bring your own as well
Annual General Meeting Agenda
Chair - Frank Roberts
Co-Chair - Erik Paulsson
- Adoption of rules.
- Approval of the Agenda
- Approval of the Minutes from last AGM
- Statement from the outgoing President
- Budget 2010-2011 Report (Michael)
- Financial 2009 Report (Michael)
- Committee Reports
- Vision Committee
- Membership Committee
- Budget Committee
- Events Committee
- Grants Committee
- Communication Committee
- Motions - (TBA - March 3)
- Election of new Board of Directors
- Announcement of Candidates
- Statement from each Candidate
- Ballots cast
- Tabulation
- Announcement of new Board of Directors
- Adjourn
_____________________
Board of Director Requirements
If you're considering a run for the board, please read these requirements first.
The term of a Board appointment is one year. At a basic minimum, board members are required to...
- Attend monthly meetings. These meetings tend to be approximately 2 hours long.
- Join one of the existing Committees: Grants, Visioning, Budget, Events, Communications, or Membership
- Attend one annual weekend strategic retreat to assist with the development of the Board's Strategic Plan.
- Attend one or two General Meetings each year as well at the one Annual General Meetings each year.
- Be available by email regularly.
- Offer informed opinions to decisions about budgets, processes, schedules, and projects.
- Follow Robert's Rule of Order and help keep our meetings on track.
All board seats are effectively members-at-large, representing the community in general. Seats are not tied to executive positions, which are chosen annually, though board members are encouraged to pursue executive positions that interest them.
Board membership is limited to 3-year term, we've found that most new board members spend their first year figuring how best to serve, then really kick into high gear in their second and third years.
If you have any questions, please do not hesitate to ask one of the current Board Members (
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
).
Ready to run? We have published a form to apply for the board on the GVIAS website at:
Board Application |
|
|
Written by GVIAS Admin
|
|
Board of Director Requirements
If you're considering a run for the board, please read these requirements first.
The term of a Board appointment is one year. At a basic minimum, board members are required to...
Attend monthly meetings. These meetings tend to be approximately 2 hours long.
Join one of the existing Committees: Grants, Visioning, Budget, Events, Communications, or Membership,
Attend one annual weekend strategic retreat to assist with the development of the Board's Strategic Plan.
Attend one or two General Meetings each year as well at the one Annual General Meetings each year.
Be available by email regularly.
Offer informed opinions to decisions about budgets, processes, schedules, and projects.
Follow Robert's Rule of Order and help keep our meetings on track.
Be present and involved in the community in some way.
All board seats are effectively members-at-large, representing the community in general. Seats are not tied to executive positions, which are chosen annually, though board members are encouraged to pursue executive positions that interest them.
Board membership is limited to 3 year term, we've found that most new board members spend their first year figuring how best to serve, then really kick into high gear in their second and third years.
If you have any questions, please do not hesitate to ask one of the current Board Members
This e-mail address is being protected from spambots. You need JavaScript enabled to view it
)';
document.write( '' );
document.write( addy_text89182 );
document.write( '<\/a>' );
//-->\n This e-mail address is being protected from spambots. You need JavaScript enabled to view it
.
Ready to run? We have published a form to apply for the board on the GVIAS website at:
Board Application |
|
Written by GVIAS Board
|
|
In this issue:
GVIAS MEETING REPORT
RECOMPRESSION PLANNERS MEETING DATES
GVIAS AGM DATE & LOCATION
GET CONNECTED
[read more here]
|
|
Read more... [BMV/GVIAS ANNOUNCE January 26th, 2010]
|
|
|
Written by GVIAS Board
|
Presented to GVIAS Meeting on Friday January 23rd, 2010, by Ruby.
January 22, 2010
Finance Lead Report to Membership
This year, we have created a General Ledger of all the financial transactions starting at square one, in March 2008. For financial transparency, I wanted to use software that most of us understood along with a database anyone could maintain. The GL was created using EXCEL software. (*hold up sheets for audience to see). This is so that the Board could figure out what level of detail we need to keep and to keep the financial information in a single spot until we could figure what kind of software would work for our organization and our planned growth.
[read more here]
|
|
Read more... [Finance Lead Report to Membership]
|
|
Written by GVIAS Board
|
|
Presented to GVIAS Meeting on Friday January 23rd, 2010, by Baha.
GVIAS BOARD WORKSHOP – November 23, 2009
Goal Setting Discussion:
- Short Term Goals – Accomplish in 3 months
- Mid Term Goals – Accomplish in 1 year
- Long Term Goals – Accomplish in 5 years or more
Short Term:
- Prepare Standard Operating Procedures by the AGM for functioning committees
- Make Website more inviting and user-friendly
- Start GST Registration Process – Board members to provide S.I.N. etc. to start
- Support more ‘sponsored’ social nights (like Steam Night, Open Mike Night)
- Get quotes for General Liability Insurance
- Monthly ‘poke’ at membership with info on minutes, committee announces, etc.
- Launch community societies networking night or beer night
Mid Term:
- Continue annual events Recompression, Burn In The Forest and the Newbie Picnic
- Launch family friendly events
- Weekend event – Grab Bag Style Workshops
- Start networking and outreach to Canadian Burning Man communities, rather than concentrating only on BC
- Increase GVIAS Grant Fund to $8,000
- Create roster of local (Greater Vancouver area) services offered by Burners
- Significantly increase membership participation
- Co-sponsor events with like organizations
- Burners Without Borders Community Outreach / Fund Raiser
- Initiate Café Press format of discussions for our community
Long Term:
- Link BM organizations throughout Canada e.g. “CanBurn”
- Help identify land use for public performances e.g. Blow Down Legacy Performance Centre at Stanley Park
- Gain GVIAS controlled space
- Increase GVIAS Grant Fund to $50,000
|
|
|
|
|
<< Start < Prev 1 2 3 Next > End >>
|
|
Page 1 of 3 |