Presented to GVIAS Meeting on Friday January 23rd, 2010, by Baha.

GVIAS BOARD WORKSHOP – November 23, 2009

Goal Setting Discussion:

• Short Term Goals – Accomplish in 3 months
• Mid Term Goals – Accomplish in 1 year
• Long Term Goals – Accomplish in 5 years or more

Short Term:

• Prepare Standard Operating Procedures by the AGM for functioning committees
• Make Website more inviting and user-friendly
• Start GST Registration Process – Board members to provide S.I.N. etc. to start
• Support more ‘sponsored’ social nights (like Steam Night, Open Mike Night)
• Get quotes for General Liability Insurance
• Monthly ‘poke’ at membership with info on minutes, committee announces, etc.
• Launch community societies networking night or beer night

Mid Term:

• Continue annual events Recompression, Burn In The Forest and the Newbie Picnic
• Launch family friendly events
• Weekend event – Grab Bag Style Workshops
• Start networking and outreach to Canadian Burning Man communities, rather than concentrating only on BC
• Increase GVIAS Grant Fund to $8,000
• Create roster of local (Greater Vancouver area) services offered by Burners
• Significantly increase membership participation
• Co-sponsor events with like organizations
• Burners Without Borders Community Outreach / Fund Raiser
• Initiate Café Press format of discussions for our community

Long Term:

• Link BM organizations throughout Canada e.g. “CanBurn”
• Help identify land use for public performances e.g. Blow Down Legacy Performance Centre at Stanley Park
• Gain GVIAS controlled space
• Increase GVIAS Grant Fund to $50,000

Presented to GVIAS Meeting on Friday January 23rd, 2010, by Jenn.

Date: November 22, 2009
Location: Tides Renewal Building
In Attendance: Baha, Chris, Frank, Jen, Michael & Ruby
Notes prepared by: Jen

Background:

• Most of the Board’s energy this year has been invested in setting up the administration of what is still a very young organization: accounting practices, budget, insurance, risk management, communications and procedures.

• However it is also clear that GVIAS needs to have a clear strategic plan if we are to achieve any of the lofty goals that we envision for ourselves.  So – we held our first strategic retreat this year so that we could talk about some of the larger issues facing the organization and start down the road of establishing strategic objectives.

• We met for 8 hours on one day which proved to be incredibly productive (even tho’ Disaster Area decided to a Global Warming Party the night before our retreat.).  We all agreed that future Boards should aim to take a 2-day retreat to allow for some downtime, reflection and informal discussion throughout the retreat.

SWOT Analysis Summary

• The objective of a SWOT analysis was to brainstorm the perceived strengths, weaknesses, opportunities and threats of our organization in light of our current goals.
• Strengths and weaknesses are factors internal to the organization while opportunities and threats are factors that are external to the organization.
• Each Board Member came up with 3-5 strengths, weaknesses, opportunities and threats and posted them on the corresponding board.  We then took a look at what the group came up with and discussed the larger themes that arose from the session.
• This analysis then helped to inform our goal setting discussion that followed and identify where resources are most needed.

Take a moment now to ponder what you consider the key strength, weakness, opportunity and threat to GVIAS.

GVIAS SWOT Primary Themes

• Several themes emerged from this process which we would like to share with you.
• As I run through the themes that emerged, consider how you might be able to assist us in capitalizing on our strengths

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