Art Grant Policies

GVIAS policy regarding the criteria, distribution and funding of Interactive art in BC.

WHAT WILL A GVIAS GRANT COVER?

Art grants ONLY cover materials (consumables and fixed assets which are necessary to the art piece), and operational costs. These grants will not cover labor expenses including the artist’s time — we are an all-volunteer organization; no one gets paid for their time.
Fixed Assets (eg. tools, structures, electronics) may be submitted, but should be specialized, essential to the functionality of the project, and should be a relatively small portion of the expense. (ie. a $50 Arduino in an $800 project is reasonable. A $50 wood sculpture requiring an $800 band saw is not. Well, the saw is not, at least.)
Recall that tools and other fixed assets may be available for low-cost rent from a rental agency, or even a free loan from a community member. Don’t know a community member with a band saw? Ask on the various social media pages and email lists…people love to help a good art project.
WHO IS ELIGIBLE
Any individual artist, team of artists or established group (for teams of artists, please have one person submit an application for the group) may apply.

WHAT IS INTERACTIVE ART?

It could be an object or performance which:
  1. requires external human interaction to be complete, or
  2. prompts people to interact with one another, or
  3. responds to participants and to its environment, or
  4. provokes actions, or
  5. transforms participants into active contributors to your creative process.
Interactive artists inspire the participation of others in the art piece or performance itself.

WHAT KINDS OF INTERACTIVE ART DO THESE GRANTS COVER

MEDIA ARTS
Includes but is not limited to:
Film, Video, Animation, Teleplays, Sound Art, Immersive Audio & Video Works
VISUAL ARTS
Includes but is not limited to:
Crafts, Design, Drawing, Illustration, Installation, Painting, Photography, Printmaking, Sculpture, Dance, Theater, Interactive Installation & Sculpture
Or any mix of the above.
If you can convince us it’s awesome, that you can build it, and that it’s interactive, we will consider it!!

CAN I GET HELP WRITING MY APPLICATION?

The grants committee is happy to answer all of your arts grants queries. Please contact us through the ‘How to apply’ link if you have questions about your application.
HOW WILL DECISIONS BE MADE AND WHAT ARE THE CRITERIA?
All proposals will be vetted by the GVIAS Grants Committee, first to see if the grant qualifies by meeting the minimum criteria, then to select the most deserving projects:

GRANT QUALIFICATION CRITERIA

Only projects that meet the following criteria will be considered for Art Grants

Is the Project Interactive?
Will the Project be present at a GVIAS event?
Is the Project realistic and feasible with the plan presented?
Will the Proponent at least try to match GVIAS funding with funding from other sources?
Projects which meet these criteria will then be considered according to the following criteria:

GRANT EVALUATION / SELECTION CRITERIA

  1. Project Interactivity – How interactive is your project?
  2. Artistic Excellence – How “wow” is the idea?
  3. Overall Community Benefit – How many community members will get to enjoy the project, and for how long?
  4. Viability of Implementation Plan – Is your budget, schedule, build plan, crew size, and assembly/teardown plan sensible? Can you deliver
    the project you’re proposing in the timeframe stated?
  5. Value for Money – Is your project a “How did you get that all done for that little??” or a “We’re paying how much for this???”
  6. Emerging Artists – To diversify the grants, Artists who are first-time applicants are given a slight preference.
  7. Budget Clarity – Your budget is clear and well thought out, contains sufficient detail to evaluate the project, and does not attempt to inflate the costs of the project in order to increase the % grant coverage.

How will grants be paid?

The full amount will be paid after the event, upon receipt of a final cost reports and copies of all receipts.
REMEMBER:  All Grant recipients who bring projects to an event are responsible for removing them from the event site. Those who intend to use event transportation are responsible for all aspects of loading and unloading their project onto the truck, in Vancouver and at the Event, according to the Transport Pod schedule. Failure to do so may disqualify you for future grant opportunities.

ART GRANT APPLICATION

Proposal (2 pages max.) should include:

1)  Description
  1. Physical Description (50 words or less): including the final vision, materials, and the intended interactive component (if any).
  2. Philosophical Statement: What the art means to you and what you are trying to communicate to participants.
  3. Interactivity: Please describe how people will be able to interact with your proposed project.
  4. Proposed team: Do you have an adequate crew to build, install and clean up your project? Please describe your support team as it relates to the creation of the art, site support and dismantling/cleanup. Describe the roles and skills needed even if you do not have a complete crew at this time.
  5. Timeline: pre-event construction schedule which reflects your budget e.g., when materials will be purchased, when stages of construction will be completed. Please include an onsite arrival and construction plan.
  6. Leave No Trace: A well thought out breakdown and clean-up plan and schedule. You may not leave anything behind.
2) Itemized budget
  1. list in detail all expenses for material, rental, or asset costs. Research your costs carefully and be specific. Do not list “contingency costs” or “artist’s fee” as we do not cover those expenses. You must total your costs and give us a final number. Include all taxes – these may be claimed, and will be included towards your maximum award. IMPORTANT: SPECIFY TO THE COMMITTEE HOW MUCH FUNDING $ YOU ARE SEEKING.
3) Bio
  1. Provide a short, informal bio that describes involvement in prior projects/work of this nature – intended to assure the Grants Committee that you have the skills and wherewithal to complete the project.
4) Visual materials (if applicable)
  1. Detailed drawings, sketches, and plans, hand-drawn or computer generated. You may also send photographs with your proposal. Materials must directly support your proposal and are limited to maximum of twelve (12) images and/or video. Video submissions should not exceed a total of three (3) minutes in length.
  2. Note: Visual aids inspire the reviewers and are definitely an advantage. One picture/sketch/video is required at minimum.
5) Safety Requirements, if required (1 page max.)
  1. Burning Artwork: The only burning permitted will be in burn barrels. This is due to event fire restrictions.
  2. If your artwork utilizes flame effects, flames that are automated, switched, pressurized or having any other action than simply being lit on fire, including propane or liquid fuels, describe in detail. Include a detailed drawing of fuel lines and tanks.
  3. Details of any safety measures required and in operation – fire extinguish placement, shut off value labeling, signage, and fencing
Only one proposal per person and/or group will be accepted per grant schedule.

You will receive a confirmation from the grants committee that your proposal was received – if you do not receive a confirmation of receipt of your proposal within 48 hours, please email the grants committee.
Contract
If your project is awarded a grant, you will be asked to sign a contract with GVIAS  as a condition of receiving the grant funds.

Cost reporting and receipt of final grant amount

Final cost reports are due a week post event.  You must provide copies of all receipts in order to receive full grant amount. If your final cost report or receipts provided do not add up to the full grant amount, the amount of the grant awarded will be reduced to reflect actual costs. Cost reports and submitted receipts will be reviewed within 1 week of the final submission date with final grants paid no later than three weeks post event.. You must satisfy all clauses of your contract to receive final funds. A blank cost report will be provided to all grant recipients.

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But Some Assembly Required

We are guided by the 10 principles of Burning Man. These principles guide our interactions with one another and the environment and have a strong ethos of participation. As such, our events and the society are entirely dependent upon community participation.

Membership isn't required to participate, but members enjoy a number of perks including access to a community of doers and dreamers.

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