GVIAS | Dustcovery Grant Application (Micro)

Important information

There have been significant changes to the grants application and process this year. Most importantly, we now have one single form for all applications, including placement.

Before completing this form (below), please take a moment to read our new and very detailed Frequently Asked Questions section so you can learn more about the important changes.

What are you applying for?*

Placement only
GVIAS grant AND placement

Are you a GVIAS member?*

Yes
No

Please note: Grant applicants must be a member of GVIAS in order to receive a grant. To become a member, simply visit this page and submit your info: http://gvias.org/gvias-membership

Once you have submitted your info, please come back to this page to complete your application.

Project details

Name of project*

Enter the name of the project for which you are seeking a grant.

Short description*

Please provide a concise description of your project. If accepted for placement, this info will appear in the BitF WWW (What, Where, When) guide. [max 250 characters]

Long description*

Please provide a detailed description of your project. Include details such as the physical aspects, interactivity, lights, sound, and so forth. [max 500 characters]

Interactivity

If applicable, please describe how participants will be able to interact with your proposed project.

Project website

Contact & team information

Artist's legal name*

First Last

Artist bio*

Provide a short, informal bio that includes involvement in prior projects/work of this nature. (Max 250 characters)

Artist's contact email*

Enter Email Confirm Email

Artist's phone*

Secondary contact

First Last

If placement attempts to contact you and receives no response within 72 hours, your placement application may be jeopardized. They will attempt to contact both the primary and the secondary contacts by all means possible. We highly recommend providing a secondary contact in case they cannot reach the primary.

Secondary contact email

Enter Email Confirm Email

Secondary contact phone

Proposed team*

Do you have an adequate crew to build, install and clean up your project? Please name each team member and their role as needed to complete your project. Describe the roles and skills needed even if you do not have a complete crew at this time.

Have you or your group previously received a GVIAS Grant?*

Yes
No

Grant information

Which grant type are you applying for?*

What is your total project budget?*

You must total your costs and give us a final number. Include all taxes – these may be claimed, and will be included towards your maximum award.

Requested funding amount*

Requested funding specifically for sound equipment rentals

Sound equipment rentals may be reimbursed up to a maximum of $600 after review of receipts.

Sound equipment budget breakdown

Please provide a detailed breakdown of your equipment rental plan. Note that funds will only be reimbursed for appropriate receipts.

Requested funding specifically for any NEW artistic structures OR refurbishment costs of existing artistic structures.

Artistic Structures include stages or artistic projects in your camp. Artistic Structures will be juried like all other projects, and will be a max amount of up to $1000.

Artistic Structures budget breakdown

Please provide a detailed breakdown of your plan. Note that funds will only be reimbursed for appropriate receipts.

Requested funding specifically for transportation

We have a separate grant available for transportation; amounts requested here will be considered for a transportation grant, and will not count towards the overall maximum for this grant round.

How do you plan on transporting your piece and what is your budget breakdown?*

Itemized budget*

List in detail all expenses for material, rental, or asset costs. Research your costs carefully and be specific. Grants cannot be used to pay for consumables (food, alcohol, ice, etc.), labour, event tickets, or large tools.

Timeline for design, material procurement, and construction*

Please detail your construction schedule which reflects your budget e.g. when materials will be purchased, milestones for completion of stages of your project, etc.

Other funding options*

GVIAS aims to fund as many projects as possible, which may result in partial funding of some projects. Please indicate what other options you have for contributing to the funding of your project.

Supporting documents

Drop files here or

Please upload a file (max 3megabytes) for all expenses for material, rental, or asset costs. Research your costs carefully and be specific. Grants cannot be used to pay for labour, transportation to / from GVIAS events, event tickets, or alcohol.

Placement information

This information will be passed on to the BitF placement team.

Planned arrival date*

When do you expect to arrive on site to setup your art piece? (required for early arrival and to foster site setup)

Planned departure date*

When do you expect to tear down your art piece? (required to allow our Leave No Trace team to manage cleanup).

Please upload a picture/design/schematic

Drop files here or

Maximum 3 files for maximum total of 3 megabytes all together.

Approximate size (length, width, height) of art piece in feet.*

Please list in feet.

Does your project have a fire component?*

Yes
No

Fire description and safety plan*

If your artwork utilizes open fire such as candles, torches, fire barrels, or raised containers, please describe in detail. If artwork is to be engulfed in flames, please describe your ground protection. Include a detailed drawing showing how the art will be situated on it. If your artwork utilizes flame effects, flames that are automated, switched, pressurized or having any other action than simply being lit on fire, including propane or liquid fuels, describe in detail. Include a detailed drawing of fuel lines and tanks. Detail any safety measures required and in operation – fire extinguish placement, shut off value labeling, signage, and fencing.

Overall safety plan*

Describe your plan to ensure participants who interact with your proposed artwork will be kept safe. Ensure you address public health concerns such as structural integrity, climbing on structures, sharp objects, electricity, etc. Fire issues are addressed below.

When will your project be looking spectacular?*

Day time
Night time
Any time

Please describe lighting if applicable.

Describe how you will be illuminating your project. If you intend on showcasing your project at night, lighting will be required for safety and visibility. [max 250 characters]

Does your project require power?*

Yes
No

Power plan*

Please describe how you intend to power the project, including safety measures you will take to ensure that participants (especially children) won't get hurt. If you are using a generator, describe how you will minimize sound bleed and how you will store your fuel safely. Please be advised that there is NO onsite power grid and therefore generators or other power supplies will need to be used. Please indicate if you DO NOT currently have a way to power your art piece.

Does your project include amplified sound?*

Yes
No

Sound gear and plan*

Describe your sound system, particularly wattage.

Does your project have any adult theme or content?*

Yes, it has adult content - children beware!
No, it is completely PG.
I'm not sure if it is PG or not.

ie. Is there any concern with children encountering the piece, climbing, etc.?

Is your project intended to be climbed upon?*

Yes
No

Leave No Trace Plan*

Please detail your LNT plan: a well thought-out breakdown and clean-up plan and schedule. You may not leave anything behind. You must indicate a LNT lead for your art project. Please provide contact details if different than the contact information above. [max 250 characters]

Is your project associated with a theme camp?*

Yes
No

If yes, do you NEED your project to be place in/near your camp?*

Yes
No

Theme camp name*

Does your project include distribution of any food or alcohol?*

Yes
No

BitF ticket request

How many people are ESSENTIAL to setting up/running your project?*

How many BitF tickets would you like to request for your team?*

Please be aware that as tickets to BitF are at a premium, we cannot guarantee directed tickets for your team. All efforts should be made to buy tickets for your team in the volunteer and main sales. Every attendee at BitF is expected to PAY FOR THEIR TICKET. Unclaimed directed tickets go into the OMG last minute sale.

If you do not get a grant, will you still bring your project to BitF?*

Yes
No

Additional information

Please provide any additional important notes or requirements. For example: does your project need quiet? Would you like to be in a wooded area? On a path? Near water? Please be advised that we may not be able to accommodate every request for every project. [max 500 characters]

Email

This field is for validation purposes and should be left unchanged.

Dustcovery Grant Application (Micro)

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