See detailed description

The Art Grants Committee is responsible for distributing grant funds to artists to help with the financial costs of creating interactive art for GVIAS events. Primary responsibilities include communicating with artists, reviewing applications to determine how the available funds will be allocated, sending and receiving contracts, reviewing receipts, and sending funds to artists.

Skills/Experience:

• Good verbal and written communication skills;
• Organized and good with time management.

Commitment: Year-round

Duration: 1 to 2 years

Monthly: 

• A minimum of 5 meetings per year (2 – 6 hours in length)
• During the grant application and adjudication periods up to 1 – 2 hours per week

Multiple Terms: Yes

See detailed description

The Volunteer Committee oversees volunteer recruitment across all of GVIAS’s events. Primary responsibilities include volunteer recruitment and management, volunteer recognition, and managing the volunteer coordination software (including providing software training to new leaders).

Skills/Experience:

• Good verbal and written communication skills
• Organized and good with time management
• One of the following:
  • Experience as a Volunteer Coordinator at past GVIAS event or similar
  • Experience as a Team Lead for a GVIAS or similar.
  • Previous experience in volunteer management or recruitment in another for-profit or non-profit event.

Reports to: GVIAS Board of Directors

Commitment: Year-round

Term: One or two years

Monthly: 1-7 hours per week, with additional hours per week in lead up to any event

Multiple Terms: yes

See detailed description

Do you love getting into the nitty-gritty details of processes? Do you dream up decision trees sometimes “just for fun”, while trying to figure out how something works? The Policy Committee considers the who, what, when, why of every policy. Event management experience and skills are necessary for Policy Committee members to create policies and decision trees which will aid in the management of the GVIAS organization, the production of all events, and decisions within online spaces.

Skills/Experience:

• Minimum 3 years experience in GVIAS event production as Producer, Associate Producer, Board Member or equivalent;
• Excellent communication and writing skills.

Reports to: GVIAS Board; liaises with variety of other committees

Commitment: Year-round

Duration: 1-2 years

Monthly:  2 meetings; 6-12 hrs

Multiple terms: Yes.

See detailed description

The Tech Committee functions to provide technical support to GVIAS, the Board of Directors and its committees (including the event production committees). Primary functions include ticketing, G-suite and website management, and special projects (i.e. current website overhaul and modernization, recommendations on new platforms to use to meet GVIAS’ needs). This team consolidates functions that have in the past been dealt with by a number of roles across our events, within the board, and in community on an ad hoc basis.

See detailed description

Are you a social media guru with WordPress experience? The Comms Committee manages and moderates GVIAS’ online presence, and creates and maintains content on Facebook, and the GVIAS and GVIAS-owned websites. With a touch of humor and an understanding of the burner community, the Comms Committee curates interesting and timely content to keep the community up to date about events, opportunities, GVIAS and Burning Man related news. As ambassadors of the community, Committee members will be accountable for monitoring the GVIAS social media channels, engaging as appropriate, and ensuring our Community Code of Conduct is observed.

Skills/Experience: 

• A personal computer,
• Strong communication skills,
• Minimum one year experience in a Team Lead role or higher within the GVIAS umbrella,
• Previous experience managing social media and website content, including WordPress.

Reports to: GVIAS Board; liaises with variety of other committees

Commitment: Year round;

Duration: 1-2 years

Monthly: 1 meeting; 6-12 hrs

Multiple terms: Yes

See detailed description

The Contracts Committee manages a lot of serious stuff, but with big-time vision for the future! The role of the Committee is not just to source and track materials, equipment and venues for all GVIAS events (anything over $1000), but also to foster good relationships with all vendors. Help GVIAS successfully procure diverse lists of equipment and services, and have the satisfaction of knowing that you planted the seeds for the growth of our amazing events.

Skills/Experience:

• Negotiating and reviewing contracts for events, non-profits or corporations;
• Excellent verbal and written communication skills;
• Procurement and vendor management as a profession or for events similar to GVIAS’

Reports to: GVIAS Board of Directors; liaises with event production teams

Commitment: Year-round

Duration: 1 to 2 years

Monthly: 

• Three to four events per year;
• 1-15 hours per event, depending on size and length

Multiple Terms: yes

See detailed description

Are you a passionate community builder, invested in developing the culture of our community, while also improving inclusivity, diversity and safety? Join the culture committee to develop ambassadors at GVIAS events and help to acculturate new members to our community! Bring your creative ideas, help us to assess our community’s needs, and develop new initiatives!

Skills/Experience:

• Creative thinker with excellent communication skills
• Understanding of the 10 Principles and their application
• Awareness of burner culture, current events and issues (particularly diversity and inclusivity) in burner communities
• Experience of having attended at least 2 full burn events
• Demonstrate excellent burner values and exemplary conduct as an active member of the BC Burning Man Community

Reports to: GVIAS Board of Directors; liaises with Regional Contacts, Communications and Volunteer Committees, as well as event production teams.

Commitment: Year-round

Duration: 1 to 2 years

Monthly: 2-4 hours per month, with additional hours in the weeks leading up to events.

Multiple Terms: Yes.

See detailed description

Confident, compassionate, and collaborative leaders strengthen a community. Are you a leader with long-term vision who is looking to inspire and contribute behind the scenes? The Leadership Committee is an opportunity for experienced mentors to advise the Board on recruitment, onboarding, retention and succession planning. Help us take the organization to the next level!

Skills/Experience: 

• Past experience within GVIAS or another burner organization in Associate Producer, Producer, Committee or Board position/s, or as a Burning Man Regional Contact; or equivalent.
• Demonstrated leadership and excellent communication skills.

Reports to: GVIAS Board; liaises with variety of other committees

Commitment: Year-round

Duration: 1-2 years

Monthly: 3-6 hrs

Multiple terms: Yes

See detailed description

The Finance Committee is IMPORTANT: money makes art go ‘round, and art going ‘round is why GVIAS exists! The Finance Committee supports the GVIAS Board of Directors and the GVIAS event committees to create budgets and manage both the society’s and event finances. If you have skills in accounting or financial management, or have managed a budget with a non-profit organization – you just gotta share the magic – this committee is for you! Your magic = thriving financial health for our non-profit society = more art for everyone.

Skills/Experience:

• Comfortable with general accounting principles
• Experience as one of the following:
  • Treasurer of GVIAS or other non-profit organization with an established budget;
  • Controller, book-keeper, or skills in accounting or financial management with experience in budget creation and management;
  • Other demonstrable experience in the creation and management of budgets for an organization with an established annual budget.

Reports to: GVIAS Board of Directors; liaises with Controller and event production teams

Commitment: Year-round

Duration: 1 to 2 years

Monthly: Two hours per month, with additional hours in the weeks leading up to the AGM and all budget submissions

Multiple Terms: Yes

Please read the following pages before proceeding:

• About the Conduct Committee – GVIAS
• Conduct Committee FAQ – GVIAS

The GVIAS Conduct Committee exists to provide a compassionate assessment process into conduct concerns raised by community members (including concerns raised about members of the GVIAS Board, and any GVIAS Committee including the Conduct Committee, BitF, etc).

The Conduct Committee is to provide a more impartial and meaningful process to recommend exclusion or conditional participation of people at official GVIAS events. For actions beyond engagement in restorative practices between the involved community members, the Conduct Committee only recommends actions to the GVIAS Board, it remains the responsibility of the GVIAS Board to enact those recommendations as they see fit.

Conduct Committee members are expected to maintain strict confidentiality and silence regarding matters brought before the committee including, but not limited to private communications and opinions to the Board. Committee members need to sign a statement of Confidentiality pursuant to this understanding.

See detailed description

DPW is short for “Department of Public Works,” similar to the crew at Burning Man. Like to play 3D Tetris? Care about the environment and the impact of our event? Hate MOOP? Exodus is responsible for LNT during and after the event, and tearing down the event infrastructure. This team is seen as a producer stepping store to Genesis. Both teams will work closely together. Help us leave it better than we found it!

Skills/Experience

• Preference for experience as a Team Lead for Setup or an Assistant Producer for any DPW past pod
• Planning and Coordination experience (preferably in event management)
• Volunteer management experience
• Strong written and verbal communication
• Previous attendance to BitF nice to have

Commitment: Oct – Sept
Term: 1 yr
Monthly:

• October to January, 1 hr/wk (BitF Production Retreat, production meetings, recruiting)
• January to March, 2 hs/wk (producer meetings, meetings with team leads and recruiting, site visit)
• March to mid-May, 3 hours/week (BitF Town Hall, production meetings, Ops team meetings)
• Mid-May to mid-July, 4-5 hours/week (Safety Meeting, site visits, Production meetings, DPW team meetings)
• Onsite: 1 to 3 days post event 8-12hr days until site rental ends; production shifts during event

Multiple Terms: Yes

Application close date:  January 9th, 2023

See detailed description

Foundations Pod oversees the heart of our burn, the Effigy, Temple and Centre Camp; the communal spaces created and/or provided by production that bring our community together in celebration, in contemplation, in engagement. This pod guides the creation and activation of these spaces, working with DPW for the base structure of Centre Camp, overseeing the Temple Guardians to ensure the Temple is a safe space that allows everyone to have the experience and expression that they need within the Temple, and running the artist selection process and then working with the selected artists for the creation of the Effigy and the Temple. This pod is responsible for the final look and feel of Centre Camp and liaising with other teams to ensure that it is an active and welcoming communal space for all participants.

Skills/Experience

• Leadership
• Planning and Coordination
• Strong written and verbal communication
• Previous attendance at BitF, other regional Burns or Burning Man required

Commitment: Oct – Sept
Term: 1 yr
Monthly:

• October to January, 1 hr/wk (BitF Production Retreat, production meetings, recruiting)
• January to March, 2 hs/wk (producer meetings, meetings with team leads and recruiting, site visit)
• March to mid-May, 3 hours/week (BitF Town Hall, production meetings, Ops team meetings)
• Mid-May to mid-July, 4-5 hours/week (Safety Meeting, site visits, Production meetings, Foundations team meetings)
• Onsite: Two to three days pre event (based on build schedule); producer shifts during event.

Multiple Terms: Yes

See detailed description

There is an Associate Producer role for each Pod (i.e., Curation, Safety, etc). This is a great opportunity to learn the Producer role while helping make BitF happen!

Associate Producers work with and take on tasks as delegated by the Producer(s) of the group. Their role is to support the production group; contribute to event production; team/group cohesion and learn about the responsibilities; milestones and goals of the production group; with the intent of eventually stepping into a Producer role. Associate Producers help to support team leads in becoming experts in their role and carrying out the function of their role in a way that fosters team-building; ownership; pride and good relationships with volunteers. There are elements of administration and planning involved in production roles. The Producer Team ultimately answers to the community, among other stakeholders. Each member of the Producer Team has shifts onsite during the event (called production shifts) for which they must be sober and on radio. This keeps the event and participants safe. No one would be asked to come into a production role without support of the team. New Associate Producers mentor with the more seasoned Producers/Associate Producers to learn all the crazy considerations of putting on our event, and this would allow consideration for a Producer or Associate Producer in the following year(s).

Skills/Experience

• See specific Pod roles for more information.
• Preference for experience in a team lead or other significant volunteer role at past events

Commitment: Nov – Sept
Term: 1yr
Monthly:

• 1 -2 meetings per month
• 2.5 hours/meeting
• 2-10 hours of work per week
• Production shifts during event + specific Production Group commitments (being on duty within your group)

Multiple Terms: Yes

See detailed description

Flow is responsible for the flow of vehicles and participants in and out of the event. They manage and set up gate, parking and placement stations, and mark the roads needed for access throughout the site, and for safety. Flow is responsible for the final stage of the event mapping process: translating the map into real life on the event grounds, which is crucial for everyone’s setup. Flow also manages all BitF onsite signage, as well as signage leading into the event, and is responsible for coordinating services and camping placement for differently abled participants and those with medical needs. It’s also the Flow group’s responsibility to manage accessibility within the site. As such, Flow is also responsible for managing accessibility and medical needs such as power for devices such as sleep apnea machines.

Skills/Experience

• Leadership
• Planning and Coordination (preferably in event management)
• Strong written and verbal communication
• Previous attendance to BiTF nice to have
• Operations and Logistics coordination
• Preference for those who have held at least a flow team lead position or ass prod role.

Commitment: Oct – Sept
Term: 1 yr
Monthly:

• October to January, 1 hr/wk (BitF Production Retreat, production meetings, recruiting)
• January to March, 2 hs/wk (producer meetings, meetings with team leads and recruiting, site visit)
• March to mid-May, 3 hours/week (BitF Town Hall, production meetings, Flow team meetings)
• Mid-May to mid-July, 4-5 hours/week (Safety Meeting, site visits, Production meetings, Flow team meetings)
• Onsite: Sat/Sun pre event 8-12hr days until Friday at 10pm; producer shifts during event.

Multiple Terms: Yes

BitF Secretary:

Description: The Secretary is an integral part of the BitF producer team as the meeting minute-taker. History has shown that accurate and detailed meeting minutes are important; a secretary allows producers to focus on discussions that often move at a quick pace. The Secretary will attend all the monthly BitF production meetings and help the production team keep track of its business. The secretary will work with the Chair to prepare and distribute meeting agendas and minutes. 

Requirements: Personal computer; comfortable using GSuite, punctual, fast typer and excellent written communication.

Reports to: GVIAS Board, BitF Chair

Commitment: January to September (In normal years)

Duration: February to August 2023

Monthly: 2 meetings; 5-6 hrs

Multiple terms: Yes

Application close date:  January 9th, 2023

See detailed description

There is an Associate Producer role for each Pod (i.e., Curation, Safety, etc). This is a great opportunity to learn the Producer role while helping make BitF happen!

Associate Producers work with and take on tasks as delegated by the Producer(s) of the group. Their role is to support the production group; contribute to event production; team/group cohesion and learn about the responsibilities; milestones and goals of the production group; with the intent of eventually stepping into a Producer role. Associate Producers help to support team leads in becoming experts in their role and carrying out the function of their role in a way that fosters team-building; ownership; pride and good relationships with volunteers. There are elements of administration and planning involved in production roles. The Producer Team ultimately answers to the community, among other stakeholders. Each member of the Producer Team has shifts onsite during the event (called production shifts) for which they must be sober and on radio. This keeps the event and participants safe. No one would be asked to come into a production role without support of the team. New Associate Producers mentor with the more seasoned Producers/Associate Producers to learn all the crazy considerations of putting on our event, and this would allow consideration for a Producer or Associate Producer in the following year(s).

Skills/Experience

• See specific Pod roles for more information.
• Preference for experience in a team lead or other significant volunteer role at past events

Commitment: Nov – Sept
Term: 1yr
Monthly:

• 1 -2 meetings per month
• 2.5 hours/meeting
• 2-10 hours of work per week
• Production shifts during event + specific Production Group commitments (being on duty within your group)

Multiple Terms: Yes

See detailed description

The Safety Pod is responsible for the execution of all policies and procedures related to participant safety and emergency procedures for Burn In The Forest . The Safety Pod’s primary, guiding objective is to ensure the event is not put at unacceptable risk, while not needlessly obstructing the expression of any individual or art project.  The Safety Pod will work with the Policy Committee, Conduct Committee, and the GVIAS BoD to define policies related to safety and to determine how unacceptable risk is defined. #SafetyThird

Skills/Experience

• Leadership experience.
• Excellent communication skills.
• Some experience in event planning or operations, or event-based safety functions.

Commitment: Oct – Sept
Term: 1 yr
Monthly:

• October to January, 1 hr/wk (BitF Production Retreat, production meetings, recruiting)
• January to March, 2 hs/wk (producer meetings, meetings with team leads and recruiting, site visit)
• March to mid-May, 3 hours/week (BitF Town Hall, production meetings, Ops team meetings)
• Mid-May to mid-July, 4-5 hours/week (Safety Meeting, site visits, Production meetings, Safety team meetings)
• Onsite: One to two days pre event 8-12hr days, production shifts at event

Multiple Terms: Yes

Application close date:  January 9th, 2023

See detailed description

There is an Associate Producer role for each Pod (i.e., Curation, Safety, etc). This is a great opportunity to learn the Producer role while helping make BitF happen!

Associate Producers work with and take on tasks as delegated by the Producer(s) of the group. Their role is to support the production group; contribute to event production; team/group cohesion and learn about the responsibilities; milestones and goals of the production group; with the intent of eventually stepping into a Producer role. Associate Producers help to support team leads in becoming experts in their role and carrying out the function of their role in a way that fosters team-building; ownership; pride and good relationships with volunteers. There are elements of administration and planning involved in production roles. The Producer Team ultimately answers to the community, among other stakeholders. Each member of the Producer Team has shifts onsite during the event (called production shifts) for which they must be sober and on radio. This keeps the event and participants safe. No one would be asked to come into a production role without support of the team. New Associate Producers mentor with the more seasoned Producers/Associate Producers to learn all the crazy considerations of putting on our event, and this would allow consideration for a Producer or Associate Producer in the following year(s).

Skills/Experience

• See specific Pod roles for more information.
• Preference for experience in a team lead or other significant volunteer role at past events

Commitment: Nov – Sept
Term: 1yr
Monthly:

• 1 -2 meetings per month
• 2.5 hours/meeting
• 2-10 hours of work per week
• Production shifts during event + specific Production Group commitments (being on duty within your group)

Multiple Terms: Yes

See detailed description

DPW is short for “Department of Public Works,” similar to the crew at Burning Man. Can you wield a shovel? Like to get your hands dirty and build things? Do you know how to fix a generator or just how to start one? Genesis preps the site and sets up infrastructure for the event. We need a Crew of hardy souls who want to arrive early, stay a whole week in paradise, and help us build the jank! Set-Up preps the site and sets up infrastructure for the event. We need a Crew of hardy souls who want to arrive early, stay a whole week in paradise, and help us build the jank!

Skills/Experience

• Preference for experience as Producer or Assistant Producer for any DPW past pod (Set-Up or Exodus) 
• Planning and Coordination experience
• Strong written and verbal communication
• Previous attendance to BiTF nice to have

Commitment: Oct – Sept
Term: 1 yr
Monthly: 

• October to January, 1 hr/wk (BitF Production Retreat, production meetings, recruiting) 
• January to March, 2 hs/wk (producer meetings, meetings with team leads and recruiting, site visit) 
• March to mid-May, 3 hours/week (BitF Town Hall, production meetings, Ops team meetings) 
• Mid-May to mid-July, 4-5 hours/week (Safety Meeting, site visits, Production meetings, DPW team meetings)
• Onsite: site prep weekends (if needed); Sat/Sun pre event 8-12hr days until gates open; production shifts during event

Multiple Terms: Yes

Application close date:  January 9th, 2023

See detailed description

There is an Associate Producer role for each Pod (i.e., Curation, Safety, etc). This is a great opportunity to learn the Producer role while helping make BitF happen!

Associate Producers work with and take on tasks as delegated by the Producer(s) of the group. Their role is to support the production group; contribute to event production; team/group cohesion and learn about the responsibilities; milestones and goals of the production group; with the intent of eventually stepping into a Producer role. Associate Producers help to support team leads in becoming experts in their role and carrying out the function of their role in a way that fosters team-building; ownership; pride and good relationships with volunteers. There are elements of administration and planning involved in production roles. The Producer Team ultimately answers to the community, among other stakeholders. Each member of the Producer Team has shifts onsite during the event (called production shifts) for which they must be sober and on radio. This keeps the event and participants safe. No one would be asked to come into a production role without support of the team. New Associate Producers mentor with the more seasoned Producers/Associate Producers to learn all the crazy considerations of putting on our event, and this would allow consideration for a Producer or Associate Producer in the following year(s).

Skills/Experience

• See specific Pod roles for more information.
• Preference for experience in a team lead or other significant volunteer role at past events

Commitment: Nov – Sept
Term: 1yr
Monthly:

• 1 -2 meetings per month
• 2.5 hours/meeting
• 2-10 hours of work per week
• Production shifts during event + specific Production Group commitments (being on duty within your group)

Multiple Terms: Yes

See detailed description

There is an Associate Producer role for each Pod (i.e., Curation, Safety, etc). This is a great opportunity to learn the Producer role while helping make BitF happen!

Associate Producers work with and take on tasks as delegated by the Producer(s) of the group. Their role is to support the production group; contribute to event production; team/group cohesion and learn about the responsibilities; milestones and goals of the production group; with the intent of eventually stepping into a Producer role. Associate Producers help to support team leads in becoming experts in their role and carrying out the function of their role in a way that fosters team-building; ownership; pride and good relationships with volunteers. There are elements of administration and planning involved in production roles. The Producer Team ultimately answers to the community, among other stakeholders. Each member of the Producer Team has shifts onsite during the event (called production shifts) for which they must be sober and on radio. This keeps the event and participants safe. No one would be asked to come into a production role without support of the team. New Associate Producers mentor with the more seasoned Producers/Associate Producers to learn all the crazy considerations of putting on our event, and this would allow consideration for a Producer or Associate Producer in the following year(s).

Skills/Experience

• See specific Pod roles for more information.
• Preference for experience in a team lead or other significant volunteer role at past events

Commitment: Nov – Sept
Term: 1yr
Monthly:

• 1 -2 meetings per month
• 2.5 hours/meeting
• 2-10 hours of work per week
• Production shifts during event + specific Production Group commitments (being on duty within your group)

Multiple Terms: Yes

See detailed description

Curation manages and facilitates the curation of what, and the process by which art, performances, and camps get to BitF. They bring the fun and the interaction to the event. This pod oversees the placement art throughout the site, works with and manages theme camps and sound camps, oversees art car applications, curates and coordinate workshops to be run from centre camp, recruits for and manages the fire show, and lets all of BitF’s participants know where and when to find whatever intrigues them with the creation of the Event Map and the What Where When guide.

Skills/Experience:

• Planning and Coordination (preferably in event management)
• Volunteer management experience
• Strong written and verbal communication
• Previous attendance to BiTF nice to have
• Operations and Logistics coordination
• Preference for those who have held at least a curation team lead position or ass prod role in the past

Commitment: Oct – Sept
Term: 1 yr
Monthly:

Multiple Terms: Yes

See detailed description

There is an Associate Producer role for each Pod (i.e., Curation, Safety, etc). This is a great opportunity to learn the Producer role while helping make BitF happen!

Associate Producers work with and take on tasks as delegated by the Producer(s) of the group. Their role is to support the production group; contribute to event production; team/group cohesion and learn about the responsibilities; milestones and goals of the production group; with the intent of eventually stepping into a Producer role. Associate Producers help to support team leads in becoming experts in their role and carrying out the function of their role in a way that fosters team-building; ownership; pride and good relationships with volunteers. There are elements of administration and planning involved in production roles. The Producer Team ultimately answers to the community, among other stakeholders. Each member of the Producer Team has shifts onsite during the event (called production shifts) for which they must be sober and on radio. This keeps the event and participants safe. No one would be asked to come into a production role without support of the team. New Associate Producers mentor with the more seasoned Producers/Associate Producers to learn all the crazy considerations of putting on our event, and this would allow consideration for a Producer or Associate Producer in the following year(s).

Skills/Experience

• See specific Pod roles for more information.
• Preference for experience in a team lead or other significant volunteer role at past events

Commitment: Nov – Sept
Term: 1yr
Monthly:

• 1 -2 meetings per month
• 2.5 hours/meeting
• 2-10 hours of work per week
• Production shifts during event + specific Production Group commitments (being on duty within your group)

Multiple Terms: Yes