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The Tech Committee functions to provide technical support to GVIAS, the Board of Directors and its committees (including the event production committees). Primary functions include ticketing, G-suite and website management, and special projects (i.e. current website overhaul and modernization, recommendations on new platforms to use to meet GVIAS’ needs). This team consolidates functions that have in the past been dealt with by a number of roles across our events, within the board, and in community on an ad hoc basis.

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The Art Grants Committee is responsible for distributing grant funds to artists to help with the financial costs of creating interactive art for GVIAS events. Primary responsibilities include communicating with artists, reviewing applications to determine how the available funds will be allocated, sending and receiving contracts, reviewing receipts, and sending funds to artists.

Skills/Experience:

• Good verbal and written communication skills;
• Organized and good with time management.

Commitment: Year-round

Duration: 1 to 2 years

Monthly: 

• A minimum of 5 meetings per year (2 – 6 hours in length)
• During the grant application and adjudication periods up to 1 – 2 hours per week

Multiple Terms: Yes

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Do you love getting into the nitty-gritty details of processes? Do you dream up decision trees sometimes “just for fun”, while trying to figure out how something works? The Policy Committee considers the who, what, when, why of every policy. Event management experience and skills are necessary for Policy Committee members to create policies and decision trees which will aid in the management of the GVIAS organization, the production of all events, and decisions within online spaces.

Skills/Experience:

• Minimum 3 years experience in GVIAS event production as Producer, Associate Producer, Board Member or equivalent;
• Excellent communication and writing skills.

Reports to: GVIAS Board; liaises with variety of other committees

Commitment: Year-round

Duration: 1-2 years

Monthly:  2 meetings; 6-12 hrs

Multiple terms: Yes.

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Are you a social media guru with WordPress experience? The Comms Committee manages and moderates GVIAS’ online presence, and creates and maintains content on Facebook, and the GVIAS and GVIAS-owned websites. With a touch of humor and an understanding of the burner community, the Comms Committee curates interesting and timely content to keep the community up to date about events, opportunities, GVIAS and Burning Man related news. As ambassadors of the community, Committee members will be accountable for monitoring the GVIAS social media channels, engaging as appropriate, and ensuring our Community Code of Conduct is observed.

Skills/Experience: 

• A personal computer,
• Strong communication skills,
• Minimum one year experience in a Team Lead role or higher within the GVIAS umbrella,
• Previous experience managing social media and website content, including WordPress.

Reports to: GVIAS Board; liaises with variety of other committees

Commitment: Year round;

Duration: 1-2 years

Monthly: 1 meeting; 6-12 hrs

Multiple terms: Yes

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The Contracts Committee manages a lot of serious stuff, but with big-time vision for the future! The role of the Committee is not just to source and track materials, equipment and venues for all GVIAS events (anything over $1000), but also to foster good relationships with all vendors. Help GVIAS successfully procure diverse lists of equipment and services, and have the satisfaction of knowing that you planted the seeds for the growth of our amazing events.

Skills/Experience:

• Negotiating and reviewing contracts for events, non-profits or corporations;
• Excellent verbal and written communication skills;
• Procurement and vendor management as a profession or for events similar to GVIAS’

Reports to: GVIAS Board of Directors; liaises with event production teams

Commitment: Year-round

Duration: 1 to 2 years

Monthly: 

• Three to four events per year;
• 1-15 hours per event, depending on size and length

Multiple Terms: yes

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Are you a passionate community builder, invested in developing the culture of our community, while also improving inclusivity, diversity and safety? Join the culture committee to develop ambassadors at GVIAS events and help to acculturate new members to our community! Bring your creative ideas, help us to assess our community’s needs, and develop new initiatives!

Skills/Experience:

• Creative thinker with excellent communication skills
• Understanding of the 10 Principles and their application
• Awareness of burner culture, current events and issues (particularly diversity and inclusivity) in burner communities
• Experience of having attended at least 2 full burn events
• Demonstrate excellent burner values and exemplary conduct as an active member of the BC Burning Man Community

Reports to: GVIAS Board of Directors; liaises with Regional Contacts, Communications and Volunteer Committees, as well as event production teams.

Commitment: Year-round

Duration: 1 to 2 years

Monthly: 2-4 hours per month, with additional hours in the weeks leading up to events.

Multiple Terms: Yes.

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The Volunteer Committee oversees volunteer recruitment across all of GVIAS’s events. Primary responsibilities include volunteer recruitment and management, volunteer recognition, and managing the volunteer coordination software (including providing software training to new leaders).

Skills/Experience:

• Good verbal and written communication skills
• Organized and good with time management
• One of the following:
  • Experience as a Volunteer Coordinator at past GVIAS event or similar
  • Experience as a Team Lead for a GVIAS or similar.
  • Previous experience in volunteer management or recruitment in another for-profit or non-profit event.

Reports to: GVIAS Board of Directors

Commitment: Year-round

Term: One or two years

Monthly: 1-7 hours per week, with additional hours per week in lead up to any event

Multiple Terms: yes

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There is an Associate Producer role for each Pod (i.e., Curation, Safety, etc). This is a great opportunity to learn the Producer role while helping make BitF happen!

Associate Producers work with and take on tasks as delegated by the Producer(s) of the group. Their role is to support the production group; contribute to event production; team/group cohesion and learn about the responsibilities; milestones and goals of the production group; with the intent of eventually stepping into a Producer role. Associate Producers help to support team leads in becoming experts in their role and carrying out the function of their role in a way that fosters team-building; ownership; pride and good relationships with volunteers. There are elements of administration and planning involved in production roles. The Producer Team ultimately answers to the community, among other stakeholders. Each member of the Producer Team has shifts onsite during the event (called production shifts) for which they must be sober and on radio. This keeps the event and participants safe. No one would be asked to come into a production role without support of the team. New Associate Producers mentor with the more seasoned Producers/Associate Producers to learn all the crazy considerations of putting on our event, and this would allow consideration for a Producer or Associate Producer in the following year(s).

Skills/Experience

• See specific Pod roles for more information.
• Preference for experience in a team lead or other significant volunteer role at past events

Commitment: Nov – Sept
Term: 1yr
Monthly:

• 1 -2 meetings per month
• 2.5 hours/meeting
• 2-10 hours of work per week
• Production shifts during event + specific Production Group commitments (being on duty within your group)

Multiple Terms: Yes

See detailed description

There is an Associate Producer role for each Pod (i.e., Curation, Safety, etc). This is a great opportunity to learn the Producer role while helping make BitF happen!

Associate Producers work with and take on tasks as delegated by the Producer(s) of the group. Their role is to support the production group; contribute to event production; team/group cohesion and learn about the responsibilities; milestones and goals of the production group; with the intent of eventually stepping into a Producer role. Associate Producers help to support team leads in becoming experts in their role and carrying out the function of their role in a way that fosters team-building; ownership; pride and good relationships with volunteers. There are elements of administration and planning involved in production roles. The Producer Team ultimately answers to the community, among other stakeholders. Each member of the Producer Team has shifts onsite during the event (called production shifts) for which they must be sober and on radio. This keeps the event and participants safe. No one would be asked to come into a production role without support of the team. New Associate Producers mentor with the more seasoned Producers/Associate Producers to learn all the crazy considerations of putting on our event, and this would allow consideration for a Producer or Associate Producer in the following year(s).

Skills/Experience

• See specific Pod roles for more information.
• Preference for experience in a team lead or other significant volunteer role at past events

Commitment: Nov – Sept
Term: 1yr
Monthly:

• 1 -2 meetings per month
• 2.5 hours/meeting
• 2-10 hours of work per week
• Production shifts during event + specific Production Group commitments (being on duty within your group)

Multiple Terms: Yes